* Download HVPO Request Form (pdf)
* Download Sole Source Justification (pdf)
Use High Value Purchase Order Requests for any order totaling more than $2,500 including tax and shipping. In addition, use HVPOs for services, repairs, and equipment rentals in excess of 30 days that total more than $2,500 including tax.
To place a High Value Purchase Order, you must:
1. Complete the HVPO form and Sole Source Justification (for purchases over $50,000 or items which you only wish to have purchased from a particular vendor). Make sure to include any special order or delivery specifications on the order form.
2. Obtain an approval signature from the principal investigator.
3. Take the form(s) and any vendor quotes to Daniel Daniels, CNSI Purchasing Coordinator, in Elings Hall, Room 3241.
a. Note hazardous materials, Lasers (all classes), Radio Frequency and Microwave Equipment, X-Ray Machines, Cabinet Radiography, Electron Microscopes, Magnetic Resonance Imaging, or Nuclear Magnetic Resonance.
b. Note special instructions, such as freight shipment.
Please allow 24-48 hours for processing time in the CNSI Purchasing Office.
We will then submit the order to the central UCSB Purchasing Office. The UCSB Purchasing Office prepares and submits the official purchase order to the vendor.
Remember: No office/administrative use equipment is allowed on federal contracts or grants unless specifically approved by the funding agency. All purchases over $100 must be authorized in writing by the principal investigator on your research project.
Definition of Equipment and Add-On Equipment:
Equipment: Non-expendable, tangible, personal property which has an acquisition cost of $5,000 or more, is freestanding, is complete in itself, does not lose its identify when affixed to or installed in other property and has a normal life expectancy of one year or more.
Add-on to equipment:
Component parts with a cost of $5,000 or greater which permanently increase the value or useful life of a specific (as identified by the property number) University-owned inventorial equipment shall be added to the value of that unit of equipment. For example, an upgrade to current equipment making it better or faster utilizing a component part (usually internal) that costs at least $5,000 that is not an expendable supply would be considered an equipment add-on.
